General Data Protection Information

At Nippon Hotel, we clearly specify in this Online Privacy Policy Document what happens to your personal data when you visit our website or application available at “https://www.nipponhotel.com.tr”. Personal data is defined by law as “any data that allows your identity to be determined.” You can find more detailed information about data protection throughout this document.

COLLECTION OF PERSONAL DATA ON OUR WEBSITE

Who Is Responsible for Data Collection on This Website?

Data processing on our website is carried out by ............ You can find contact information in the footer of the website.

How Do We Collect Data?

User data related to you is collected when you provide it via the website. This could be, for example, data you enter into any form field available on the website. Other data is automatically collected and stored by our IT systems when the website is accessed by technical means. This data is usually technical in nature (e.g., type of internet browser, operating system, or time the page was viewed). This data is automatically collected as soon as a visitor enters the website.

Why Do We Use It?

Some of the data is collected to ensure the error-free functioning of the website for your full satisfaction. Other data may be used to analyze user behavior, etc.

Your Rights Over Your Data

You have the right to request, at any time and free of charge, information about the origin, recipient, and purpose of your stored personal data. You also have the right to request correction, blocking, or deletion of this data. If you have further questions about data protection and your rights, feel free to contact us anytime. You also have the right to lodge a complaint with the relevant data protection supervisory authority in your country or place of residence.

Third-Party Analysis Tools

When you visit our website, your browsing behavior may be statistically analyzed. This is done mainly through cookies and so-called analytics software. Your browsing behavior is analyzed anonymously and cannot be traced back to you. You may object to this analysis or prevent it by not using certain tools present on or around this website.

GENERAL INFORMATION AND MANDATORY DETAILS

Privacy

We strive to protect your personal data at the highest level. We treat your personal data as confidential and in accordance with relevant data protection laws. Please note that data transmission over the internet cannot be completely protected from third-party access.

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Withdrawal of Your Consent to Data Processing

Many data processing procedures are only possible with your explicit consent. You can withdraw your consent at any time via e-mail. The legality of data processing performed prior to the withdrawal remains unaffected.

Right to Data Portability

You have the right to obtain the data we process automatically based on your consent.

Encryption

For security reasons and to protect the transmission of confidential content such as orders or inquiries sent to us, our website uses encryption. You can recognize an encrypted connection by the change in the browser’s address line from "http://" to "https://" and the appearance of a lock symbol in your browser line. If encryption is activated, the data you transmit to us cannot be read by third parties.

Information, Blocking, Deletion

In accordance with applicable legal provisions, you have the right to obtain free information about your stored personal data, its origin, recipient, and purpose of processing and, if necessary, the right to correct, block, or delete this data. You can contact us at any time using the contact information provided in this document.

DATA COLLECTION ON OUR WEBSITE

Cookies

Some websites use cookies. Cookies do not harm your device or contain viruses. They help make our service more user-friendly, effective, and secure. Cookies are small text files stored on your device by your browser. Most of the cookies we use are "session cookies," which are automatically deleted after your visit. Other cookies remain stored on your device until you delete them. These cookies allow us to recognize your browser/device on your next visit.

You can configure your browser to inform you about cookie settings, allow cookies only in individual cases, exclude the acceptance of cookies for certain cases or in general, and automatically delete cookies when closing the browser. If cookies are disabled, the functionality of this website may be limited.

Cookies necessary for the execution of electronic communication or for the provision of certain functions you need (e.g., shopping cart function) are stored based on Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically flawless and optimized provision of services. Other cookies (e.g., for analyzing your surfing behavior) will be addressed separately in this privacy statement.

Server Log Files

The website provider automatically collects and stores information that your browser transmits to us in server log files. These include:

• Browser type and version

• Operating system used

• Referrer URL

• Hostname of the accessing computer

• Time of the server request

• IP address

This data is not merged with other data sources.

The basis for data processing is Article 6 (1) (f) GDPR, which allows data processing for the performance of a contract or pre-contractual measures.

Contact Form

If you send us inquiries via the contact form, your data, including the contact details you provide, will be stored by us for the purpose of processing your inquiry and for follow-up questions. We do not share this data without your consent.

The processing of the data entered in the contact form is based solely on your consent (Art. 6 para. 1 lit. a GDPR). You may withdraw this consent at any time by sending us an informal e-mail. The legality of data processing carried out before the withdrawal remains unaffected. Data entered into the contact form will remain with us until you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after processing your request). Mandatory legal provisions—especially retention periods—remain unaffected.

Processing of Data (Customer and Contract Data)

We collect, process, and use personal data only to the extent necessary for the establishment, content, or modification of the legal relationship (inventory data). This is based on Article 6(1)(b) GDPR, which permits data processing for the fulfillment of a contract or pre-contractual measures. We collect, process, and use personal data concerning the use of our website (usage data) only to the extent necessary to enable or charge the user for the use of the service. The collected customer data will be deleted after completion of the order or termination of the business relationship. Legal retention periods remain unaffected.

Data Transfer in the Context of Hotel Websites or Other Dealer Formats

We transfer personal data to third parties only within the scope of contract processing, e.g., to companies entrusted with hotel facility management or payment processing banks. No further transfer of data occurs unless you have expressly consented. Your data will not be disclosed to third parties for advertising purposes without your express consent. The basis for data processing is Art. 6(1)(b) GDPR.

Data Transfer for Services and Digital Content Contracts

We only transfer personal data to third parties if this is necessary in the context of contract processing—for example, to the credit institution responsible for processing payments. No further transmission will take place unless you have expressly consented. Your data will not be disclosed to third parties for advertising purposes without your explicit consent. The basis for data processing is Art. 6(1)(b) GDPR.

Online Applications

During your online transactions, we may collect and process the following personal application data if collected: name, surname, date of birth, address, telephone number, mobile number, and documents. The collection and processing of your personal data takes place solely to meet your expectations for the service provided by our company. As a rule, your data will only be forwarded internally within the departments responsible for the application process. Your application data will not be shared with other companies without your prior explicit consent. Furthermore, your application data will not be used or transferred to third parties. After the complete processing of the relevant procedure, your data will be automatically deleted after three months. This does not apply if deletion is prevented by statutory regulations, further storage is required for evidence purposes, or if you have expressly consented to longer storage.